Activity/ Process/ Operation | What are the Hazards to Health and Safety | What Risks do they pose? | Who is at Risk? | Risk Level H/M/L | What precautions have been taken to reduce the risk? | What further action is needed to reduce the risk |
- 1. Minibus transport to and from airport, hotel and school
(5 schools) | - Condition of contracted buses and quality of drivers.
- Availability of seat belts
- Driving conditions i.e. traffic, weather and road conditions.
. | - Vehicle accidents due to poor driving abilities or other road/rail users
- Death/Major and Minor Injuries
| | M L | - School transport department check all buses
- Drivers documents and insurance are checked by transport department
- Spare seats in case some seat belts are not working properly
- All students to remain seated with seat belts on throughout the entire journey
- No students to sit in the front seats.
- Staff to be vigilant during the journey
| - Regular monitoring of risks and preventative measures during trip.
|
Individual schools have arranged this themselves | - Unfamiliar surroundings
- Conditions of hotel rooms and accommodation
- Glasses
- Electrical outlets
- Fire escapes locked or barred
| - General accidents and incidents.
| | L | Recommend: - Pre checks of all rooms.
- Alcohol / kettles have been removed from student's rooms
- Complementary water is in plastic bottles
- Code of conduct and agreed set of rules call for sensible behaviour in rooms
- Staff visit students in their rooms during free time and before sleep
- All staff have rooming list and students know the location of teachers' rooms
- There are no adjoining to doors to other rooms that are occupied by other hotel users
| - Regular monitoring of risks and preventative measures during trip.
|
Activity/ Process/ Operation | What are the Hazards to Health and Safety | What Risks do they pose? | Who is at Risk? | Risk Level H/M/L | What precautions have been taken to reduce the risk? | What further action is needed to reduce the risk |
(responsibility of teachers of schools concerned) | - Contact with members of the public
| - Separation from main group
- Getting lost
| | L | - Adequate staff accompanying the visit, 1:8 ratio maximum
- Teachers to ensure regular counting at times when students are moving around
| - Regular monitoring of risks and preventative measures during trip.
|
| | | | L | - 24 Hr Security Guards at School, Sports facilities.
- Supervision of children at all times by staff
- Security checks and Name Cards to enter School.
- Regular head counts by staff during transportation.
- CCTV at school.
- Home rooms allocated for belongings
| - Regular monitoring of risks and preventative measures during trip.
. |
- 5. Student Allergies and medical conditions
| - Reaction to medical conditions/allergies
| - Death/Major or Minor Illness
| | M | - All School supervisors should have a list of all Children with Critical and minor conditions and allergies.
- Medicines on hand for treatment that are labelled with name of student.
- Suitable first aid and medical support.
- Water stations for hydration
| - Follow up with staff on any major issues or conditions on arrival.
- Regular monitoring of risks and preventative measures during trip.
. |
- 6. School Venues: Sports Hall, 50-m pool & back field Primary & secondary canteens
Sports Complex | - Fire
- Electrical accidents
- Accidents on stairs
- Falling debris
- Affray
| | | L | - Regular monitoring of venues
- Staff presence at all times
- Normal routines and rules
- Rules of Procedure
| - Regular monitoring of risks and preventative measures during trip.
|
(swimming, football, basketball, Athletics) | | - Water injury
- Sprains, scratches, breaks
| | M | - Regular monitoring of venues
- Staff presence at all times
- Normal routines and rules
- Lifeguard
- Staff supervision roster
| |
| Fire | | | L | - Fire Evacuation procedures
- Fire safety equipment
- Fire drill
| - Conduct Fire Evacuation brief for all staff and students upon arrival.
|
| Drowning Disease | | | | - monitoring of water levels and waters path
| - Evacuation routes
- Transport on standby
- Alternative venue
- Alternative hotel
|